Privacy Notice -
Business Customers, Suppliers and Business Partners
What does this Privacy Notice cover?
This notice sets out what personal information we collect, for what purposes and your rights in this respect.
This Privacy Notice provides information regarding the personal information which is processed by TFH Reliability Group, LLC and/or its subsidiaries (collectively ‘Allied Reliability’ or ‘we’) in relation to (i) individuals who work for, or on behalf of, or who are shareholders of our business customers (‘Business Customers’), (ii) suppliers or vendors (‘Suppliers’), (iii) business partners, including within non Allied Reliability-operated joint ventures, as well as investors and shareholders (‘Business Partners’). Allied Reliability is part of the Shell Group of companies. You can find further information about how the Shell group protects personal data here: https://www.shell.us/privacy.html.
For individuals who require access to an Allied Reliability site on behalf of a Business Customer, Supplier or Business Partner you will be asked to provide additional information to enable you to be identified for health, safety and security purposes and to manage the relationship between Allied Reliability and the relevant Business Customer, Supplier or Business Partner. For further information please refer to the Privacy Notice - Employee, Contractor and Dependents’ at https://www.alliedreliability.com/employee-notice
For individuals who apply to work for Allied Reliability or who attend a recruitment event or undertake an assessment please refer to the Privacy Notice - Recruitment at https://www.alliedreliability.com/recruitment-notice
Bespoke notices and supplementary privacy statements may contain further information about how Allied Reliability is processing your personal information. In those instances, such privacy notices will be communicated to you separately. These privacy notices may vary among the countries in which we operate to reflect local practices and applicable law requirements.
This Privacy Notice explains what personal information is processed about you, why we are processing your personal information and for which purposes, how long we hold your personal information for, how to access and update your personal information, as well as the options you have regarding your personal information and where to go for further information.
Allied Reliability does not sell or share your personal information.
Special Notice - if you are under 13 years old. Processing children’s personal information
If personal information of children is gathered this requires consent of the parent or guardian.
Except in those cases where Allied Reliability organizes educational events specifically designed for children, we do not intentionally collect personal information of individuals under 13 years old. If you are under 13 years old (or a different age to reflect local legal requirement as communicated on the Allied Reliability website in your location), please do not send us your personal information, for example, your name, address and email address. If you wish to contact Allied Reliability in a way which requires you to submit your personal information (such as for education or innovation events), please get your parent or guardian to do so on your behalf.
What personal information do we process about you?
The categories of personal information we collect about you.
We process personal information from and in relation to individuals who are, or who work for or on behalf of or who are shareholders in our Business Customers, Suppliers, Business Partners in the following categories:
- Private contact information (such as name, postal or e-mail address, and phone number) only if necessary; or
- Business contact and other information (such as job title, department, name of organization and your dealings with Allied Reliability on behalf of yourself or the relevant Business Customer, Supplier, Business Partner).
Screening
In addition, in order to comply with legal and regulatory obligations, to protect the Shell Group assets and employees/contractors and specifically to ensure that the Shell Group, which includes Allied Reliability can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements, we carry out screening (pre-contract and on a periodic basis post-contract) on owners, shareholders and directors of our Business Customers, Suppliers and Business Partners. This screening takes place against publicly available, or government issued sanctions lists and media sources.
The screening does not involve profiling or automated decision making in relation to the counterparties or potential counterparties.
Who is responsible for any personal information collected?
TFH Reliability Group, LLC a wholly owned subsidiary of Pennzoil-Quaker State Company having offices at Directors Row 4405, Houston, Texas, 77092 will be responsible for processing your personal data, either solely or jointly with its affiliates within Allied Reliability and the Shell group of companies.
For what purposes do we process your personal information?
The purposes for which we process your personal information.
We process personal information covered by this Privacy Notice for the following purposes:
- Business execution - including providing, researching, developing and improving products or services; concluding and executing agreements with Business Customers, Suppliers and Business Partners; recording and settling services, products and materials to and from an Allied Reliability company; managing relationships and marketing such as maintaining and promoting contact with existing and prospective customers, account management, customer service, and development, execution and analysis of market surveys and marketing strategies;
- Organization and management of the business – including financial management, asset management, mergers, demergers, acquisitions and divestitures, implementation of controls, management reporting, analysis, internal audits and investigations;
- Health, safety and security – including protection of an individual’s life or health, occupational health and safety, protection of Allied Reliability companies and staff, authentication of individual status and access rights; or
- Legal and/or regulatory compliance – including compliance with legal or regulatory requirements.
Or for a secondary purpose where it is closely related, such as:
- storing, deleting or anonymizing personal information;
- fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or
- statistical, historical or scientific research.
Communication and marketing
You may receive offers on behalf of the relevant Business Customer, Supplier or Business Partner. On all occasions you will be given the opportunity to use the unsubscribe functionality through the different digital channels we use to interact with you.
Why do we process your personal information?
We will only process your personal information where we have a lawful basis to do so.
The personal information covered by this Privacy Notice is only processed:
- in order to take steps at the request of an individual prior to entering into a contract;
- where it is necessary to comply with a legal or regulatory obligation to which the relevant Allied Reliability company and/or Shell company/companies is subject to ;
- where it is necessary for the purposes of the legitimate interests pursued by the relevant Allied Reliability company, except where such interests are overridden by the interests or fundamental rights and freedoms of the individual/s; or
- (only if legally required) with the explicit consent of the individual.
In those cases where processing is based on consent, and subject to applicable local law which provides otherwise, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.
Security of your personal information
Allied Reliability is committed to safeguarding your personal information.
We have implemented technology and policies with the objective of protecting your privacy from unauthorized access and improper use. In particular, we may use encryption for some of our services, we apply authentication and verification process for access to Allied Reliability services and we regularly test, assess and evaluate the effectiveness of our security measures.
Who will we share your personal information with?
The personal information covered by this Privacy Notice is exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with the following categories of recipients:
- Other companies within Allied Reliability and Shell group of companies;
- Authorized third party agents, service providers, external auditors and/or subcontractors of Allied Reliability and/or Shell; or
- A competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which Allied Reliability and/or Shell company/companies is subject to or as permitted by applicable local law; or
- As necessary or appropriate to enforce our terms and conditions, and to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others.
Interacting with Allied Reliability through social media
If you choose to interact with Allied Reliability through social media on an Allied Reliability administered social media page (‘Allied Reliability Social Media Page’) such as Facebook, Instagram, Twitter or LinkedIn, your personal information (such as your name, your profile picture and the fact that you are interested in Allied Reliability) will be visible to all visitors of your personal webpage depending on your privacy settings on the relevant social media platform, and will also be visible to Allied Reliability. You can delete any information that you share on these sites at any time through your relevant social media platform’s account. Allied Reliability does not track your activity across the different social media sites that you use. If you send a message to Allied Reliability via any messenger service on a social media platform, these messages are held for no longer than one month after receipt. Please contact Allied Reliability if you wish to make a request that you are unable to action yourself and which relates to an Allied Reliability Social Media Page - see the section below
Additionally, and to the extent Allied Reliability and/or Shell are jointly responsible with a social media platform of an Allied Reliability Social Media Page, the said parties will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on Allied Reliability Social Media Pages. For more information on how your personal information is processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.
Transfers of your personal information to other countries
Your personal information may be transferred outside of your country, subject to appropriate safeguards.
Where your personal information has been transferred to companies within the Shell group and/or to authorized third parties located outside of your country, we take organizational, contractual and legal measures to ensure that your personal information is exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard your personal information. These measures include contractual obligations preventing service providers from selling your personal information and Binding Corporate Rules for transfers among the Shell group. You can find a copy of Shell Binding Corporate Rules at www.shell.us/privacy.html.
What are the consequences of not providing your personal information?
Personal information gathered by Allied Reliability for these processes either directly or indirectly are required in order to:
- Fulfil legal requirements and/or which is required for entering into a contract with a counterparty and continuing to contract with that counterparty; or
- Maintain contact with Business Customers, Suppliers and Business Partners.
Failure to provide us with the information required will negatively affect our ability to communicate with you, or our ability to enter into a contract with a counterparty or continue to contract with a counterparty.
How long do we hold your personal information for?
Allied Reliability will only hold your personal information for a defined period of time.
With some exceptions which are explained in supplementary privacy statements, any personal information that is required for the purposes of conclusion and execution of agreements with Business Customers, Suppliers and Business Partners or for considering bids or tenders, will be held during the duration of the contractual relationship and up to 15 years after. For agreements which have a term of more than five years and for the purposes set out above, these agreements will be held for 35 years with effect from the commencement of the agreement.
In all other cases for the purposes set out above, including personal information gathered as part of any unsuccessful bids to Allied Reliability or which relates to the screening against publicly available or government issued sanctions lists and media sources, such personal information is held for no longer than 15 years after it was first gathered.
In all cases, information may be held for (a) a longer period of time where there is a legal or regulatory reason to do so (in which case it will be deleted once no longer required for the legal or regulatory purpose) or (b) a shorter period where the individual objects to the processing of their personal information and there is no longer a legitimate business purpose to retain it.
Your rights in relation to your personal information
Your rights and how to exercise them.
We aim to keep our information as accurate as possible. Regardless of which State you are resident of you can request:
- access to your personal information;
- correction or deletion of the personal information (but only where they are no longer required for a legitimate business purpose);
- to limit the disclosure or use of your personal information, including sensitive personal information, if collected;
- that you no longer receive marketing communications on behalf of the relevant Business Customer, Supplier or Business Partner;
- that the processing of your personal information is restricted; and/or
- that you receive personal information that you have provided to Allied Reliability, in a structured, digital form to be transmitted to another party, if this is technically feasible.
To make any of these requests, please contact privacy-office-SI@shell.com.
Who can you contact if you have a query, concern or complaint about your personal information?
If you have any issues, queries or complaints regarding the processing of your personal information, please contact Privacy-Office-SI@shell.com.
You may also contact the Shell Group Chief Privacy Officer at Shell International B.V. The Hague, The Netherlands - Trade Register, No. 27155369 Correspondence: PO Box 162, 2501 AN, The Hague.
Without prejudice to any rights you may have in line with local law you have the right to lodge a complaint with the Dutch Data Protection Authority whose address is Prins Clauslaan 60, 2595 AJ The Hague, Netherlands. Please visit https://autoriteitpersoonsgegevens.nl/en for more information.
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Allied Reliability uses cookies and similar technologies that aim to collect and store information when you visit an Allied Reliability website. This is to enable Allied Reliability to identify your internet browser and collect data on your use of our website, which pages you visit, the duration of your visits and identify these when you return so that we improve your experience when visiting our website(s). You can control and manage your cookies preferences by adjusting your browser settings or using the Allied Reliability cookies preference tool on Allied Reliability websites - for more information, please refer to the Allied Reliability Cookie Policy at Cookie Policy | Allied Reliability
Changes to this Privacy Notice
This Privacy Notice is updated over time.
This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes. This Privacy Notice was last updated in March 2023.
